date

2022-09-17

convened

09:34

adjourned

10:27

Officers

• President: Phil Gates (N5ZKF) present
• Vice President: Rick Pfeil (W4RDP) present
• Secretary: Matthew Barry (KG5LYE) present
• Treasurer: Lorna Flansburg (KI5FIZ) present

Attendees (20)

Quorum attained!

• Kevin Walton (K5BTX)
• Ernest Laney (K5ENL)
• Clark Pennington (KC5BHM)
• Don Hutchcraft (KE5ADX)
• Ken Reeves (KE5FIV)
• Matthew Barry (KG5LYE)
• Brad Snyder (KG5SDE)
• Joe Napoli (KG5SDF)
• Harold Turbyfill (KG5SDG)
• James Cravey (KG5ZTZ)
• Jeff McDowell (KI5CES)
• Lorna Flansburg (KI5FIZ)
• David Vickers (KI5WEH)
• Vic Pears (KX8V)
• Bill Preston (KZ3G)
• Wayne Pecena (N1WP)
• Dale Tibodeau (N5HT)
• Phil Gates (N5ZKF)
• Rick Pfeil (W4RDP)
• Henry Menefee (W5RAS)

Officer Reports

President Phil Gates (N5ZKF)

• Club activities poll results (in order of most positive responses)
  • Winter Field Day
  • Parks on the Air
  • Special Event Station
  • Kit Build
  • Fox Hunt
  • Ham Radio Booth at local event
  • Swap Meet with W5AC
  • Car Show

Vice-President Rick Pfeil (W4RDP)

• Any ideas for after-meeting presentations
• Antenna trailer still needs attention
  • waiting for weather to cool off
  • Does anyone know whether I need a mechanical or structural engineer
    • (club consensus) Probably structural
    • Will get with Richard Epting, who works with TAMU engineering to find someone
    • Clark Pennington (KC5BHM): can talk with TX Task Force 1
  • Phil Gates (N5ZKF): prioritize things that we can finish before Winter Field Day
  • in total, all modifications will probably take about a year, but won’t tackle all at once

Secretary Matthew Barry (KG5LYE)

• Have minutes from June, July, August
  • Prior meetings have not had quorum
• Learned that according to Robert’s Rules, we don’t have to hold a vote to approve
  • unless there are any corrections or additions, the minutes will “approved as sent out by unanimous consent”
• Minutes from this meeting will be sent out later today

Treasurer Lorna Flansburg (KI5FIZ)

August Bank Statement

• starting: $8,819.98
• income: $44, including:
  • dues: $30
  • stickers: $9
  • donation: $5
• available: $8,863.98
• disbursements: $323
  • insurance
  • megaphone
• ending: $8,863.98

New Antenna

• Ordered Alpha Delta 80/40 dipole as previously approved by the club
  • On the way and will be here in the next few days

Other Business

Donation to the American Legion

• We’ve been meeting here at no cost and will be using the facilities for Winter Field Day (also at no cost)
• Any thoughts for possible donation
• Don Hutchcraft (KE5ADX): American Legion gives $9000 college scholarships to Bryan and CS ISD
  • currently don’t do any private schools in the area
  • earmark club donation for scholarship to private schools
• Harold Turbyfill (KG5SDG): treat it as reimbursement for operational expenses, maybe ongoing
• Clark Pennington (KC5BHM): suggest budgeting $500/yr for donation amount
• Lorna Flansburg (KI5FIZ): only income is from membership dues and Field Day
  • one-time donation (and maybe revisiting next year) would be better
• Vic Pears (KX8V): don’t earmark donation; let Legion decide what to do; maybe $200
• Bill Preston (KZ3G): might increase dues to get more income
• Motion by Vic Pears (KX8V): to donate $200 this year to the American Legion
  • Seconded by Don Hutchcraft (KE5ADX)
  • Discussion
    • Don Hutchcraft (KE5ADX): going rate is $500 to rent for the first couple hours, then $50 per hour after; board voted to waive the fee for our club
    • Henry Menefee (W5RAS): American Legion is happy to accept any donations we’re willing to give
    • Ernest Laney (K5ENL): Don’t want donation to cause any complications… would this create any issues?
  • Motion carries unanimously

Radio in the Park

• Fall will be here soon
• 2022-10-15 is TAMU bye-week
  • coincides with club meeting and with JOTA
• could also do a week with an away game
• no issues with 2022-10-15

Winter Field Day

• Save the Date: 2023-01-28/29
• Permission from American Legion to use facility overnight for Winter Field Day
• Would like to hold workshops throughout the day
• Chili contest/tasting
  • open to the public?
• Official Winter Field Day rules have not been published yet

Upcoming Events

• 2022-09-23/25 – RACES and ARES joint exercise (KD5DLW)
• 2022-10-01 – Belton Hamfest
• 2022-10-08 18:00/22:00 – W5AC reunion, Rudder Tower 301 (bring your QSL cards)
• 2022-10-15 – Meeting and Radio in the Park

Club Discussion

• Rick Pfeil (W4RDP): KD5DLW repeater can reach to the West of Georgetown
• Clark Pennington (KC5BHM): Echolink guru? probably Connor (WG1GEM)
  • WA5AIR has auto-connect to areas all over the country

Health and Welfare / Good of the Order

• If anyone needs help with anything please reach out to the club. You can contact any of the officers at:
  • officers@bryanarc.org
  • Phil Gates directly: n5zkf@arrl.net

Closing

• motion by Ernest Laney (K5ENL) to adjourn
  • seconded by Jeff McDowell (KI5CES)
  • passes unanimously

September Meeting

Next Meeting: 2022-10-15 09:30, American Legion Post 159